TRAVEL OUTSIDE OF SASKATCHEWAN
Residents are advised to limit any non-essential travel outside of Saskatchewan, with the exception of people who live in border communities and are commuting for work.
Updated Travel Policy
- USask has suspended all international travel for our students, faculty and staff until further notice.
- Federal and provincial governments require self-isolation for 14 days for all international travellers (including the U.S.A.). Travellers should continue to monitor and follow the guidelines and recommendations of both the province and the federal government, as these guidelines are updated frequently in response to the changing situation.
- All domestic university travel will require USask approval. An authority to travel application must be requested through Concur. These travel requirements will remain in place until further notice.
Authority to Travel Requirements
- We have suspended all international travel for our students, faculty and staff until further notice.
- We are continuing to evaluate our protocols for the arrival of international students to USask campus.
- Please reconsider all domestic travel plans, and consider cancelling or postponing if not deemed critical. For domestic travel, mandatory application for authority to travel must be requested through Concur. Need help with Concur?
Returning to Canada
- In line with federal and provincial government travel guidelines, anyone returning from any international travel (including the U.S.A.) is required to self-isolate for 14 calendar days after their return from their travel.
- They should continue to monitor and follow the guidelines and recommendations of both the province and the federal government, as these guidelines are updated frequently in response to the changing situation.
- All planned arrivals of any visiting faculty and/or staff are to be reported to the college’s/administrative unit’s respective VP’s office;
- Colleges/Administrative units are to report any/all of these upcoming travel arrivals to their respective Vice-President’s (VP’s) office for consideration and authorization;
- Final decision to permit or deny travel any/all of these upcoming travel arrivals resides with the respective Dean’s, AVP’s and/or VP’s offices;
- We have already instituted an arrival protocal for students.
Medical Coverage for Employees
Illness due to the COVID-19 will be treated as for any other medical emergency. This means there are currently no applicable coverage exclusions because COVID-19 has been classified as a pandemic compared to another type of medical emergency.
Sun Life will be applying the following administrative exception to claims incurred on or after February 1, 2020 related to the Coronavirus.
For travellers leaving Canada on or after March 19, 2020, Sun Life will not apply these administrative exceptions.
If a plan member or dependent needs the immediate attention of a doctor for a medical emergency, they must contact Allianz for assistance:
Plan members travelling outside of Canada, who are placed under quarantine by a medical doctor or public health official, are considered eligible under the Out-of-Country and Emergency travel assistance benefit from the start of the quarantine period.
Sun Life will waive the medical orders requirement for this illness only, if the plan member is travelling in an area identified by the World Health Organization (WHO) as a high risk for Coronavirus. Additionally, Sun Life will cover expenses for accommodations, meals, and replacement of a lost return ticket back to their home province caused by the delay, subject to any limitations in the contract.
For members who are currently abroad (leaving prior to March 19, 2020), not in quarantine and cannot return home:
- They will have their OOC coverage up to their 60 day limit, or if different, the limit defined in their contract
- After this time, they will not have any OOC coverage through their Sun Life plan
For plan members travelling in an area by WHO as high risk, who are not permitted to return home to Canada because public health officials have placed the area in quarantine due to Coronavirus, Sun Life will cover expenses for accommodations, meals, and replacement of a lost return ticket back to their home province caused by the delay, subject to any limitations in the contract.
For travellers leaving Canada on or after March 19, 2020, Sun Life will not apply the administrative exceptions announced in February.
This step supports the Government of Canada’s efforts to prevent non-essential travel and repatriate Canadians travelling abroad. We urge plan members to follow the recommendations of the Government of Canada Travel Advisory.
What this means for plan members
The following is not available under our OOC travel benefit:
- Coverage of any expenses during and after a period of quarantine (directed by a doctor or public health official), unless the member shows symptoms of or has tested positive for COVID-19
- Any request for extension of OOC coverage beyond the travel duration limit as set out in the contract
For emergency medical expenses to be eligible for coverage, members must meet the definitions in our contract for “emergency” and “emergency services”. These definitions have not changed:
We will treat a medical emergency resulting from COVID-19 in the same way as any other medical emergency outside Canada.
Reimbursement for Cancelled Travel
For individuals whose travel is paid for by funds administered by the University of Saskatchewan, all non-refundable costs incurred as the result of the cancellation of trips related to the COVID-19 outbreak will be considered eligible expenses under the Travel policy.
Examples of non-refundable expenses include:
- non-refundable airfare
- change fees related to the postponement of an event
- non-refundable conference fees
- non-refundable hotel booking fees, etc...
The claimant must include an appropriate rationale with their claim (meeting/conference cancelled, travel advisory issued, personal health concern, etc...)
In accordance with normal procedures, any costs associated with a cancelled trip will be charged to the fund through which the authority to travel was approved.
Addressing impacts on one’s employment terms and conditions, as a result of managing the COVID-19 matter, will involve consideration of respective collective bargaining units, employee handbooks, employment contracts, the circumstances of each incident, etc., with final arrangements and decisions residing under the authority of the faculty’s and/or staff’s immediate supervisor (with guidance from Faculty Relations and Human Resources).
Before traveling outside of Saskatchewan, all members of the university community are strongly encouraged to evaluate all associated risks, which may include the risk of becoming ill, falling under the restrictions of a foreign government, or forfeiting travellers cancellation or medical coverage.
All travellers should self-monitor for symptoms of COVID-19 (fever, cough or difficulty breathing) for 14 days after returning to Canada and avoid places where you cannot easily separate yourself from others if you become ill.
If you have even mild symptoms, stay home and call HealthLine 811 for advice.
Self-isolation is an effective precautionary measure to protect those around you – your family, friends, colleagues – from contracting COVID-19. It means taking simple, common-sense steps to avoid close contact with other people as much as possible, like you would with the seasonal flu virus.
- In line with provincial and federal travel guidelines, faculty, staff and students returning from any international travel (including the U.S.A.) should not come to campus for 14 calendar days after their return from travel.
- Stay home and report if sick or if notified that you may have possibly been in contact with someone with a COVID-19 diagnosis.
- If you are sick, it is imperative that you stay home and do not spread your illness. Even if it is not COVID-19, please stay home and monitor your symptoms.
- If you attended an event within the past 14 days and received notification that you may have been in contact with a fellow traveller or attendee who has been diagnosed with COVID-19 by laboratory testing, please self-isolate for 14 days and monitor yourself daily for symptoms (fever, cough and difficulty breathing).
If you have any concerns about your health or possible exposure to COVID-19 call the Healthline at 811.